This privacy notice sets out the standards you can expect from Ennon & Co Solicitors when we request and hold personal information about you, how you can got access to a copy of your personal data and what you can do if you believe the standards required are not being met.
As you will be aware from our firm’s advice to you under the General Data Protection Rules, we believe that we hold your personal Data under the legitimate interest heading being the most appropriate in terms of how we communicate with you in order to represent you in relation to the services we provide of representation in criminal proceedings.
What is this Document for?
Ennon & Co Solicitors is a Data Controller of your personal information. That means we are responsible for deciding how we hold and use the personal information about you. We take the privacy and security of your Data seriously and ensure you are fully informed about the ways in which we collect and handle information about you together with your rights in respect of that information.
This is about you as an individual. it can be your name, address, telephone number and can also include further information such as your financial circumstances and personal circumstances relating to legal proceedings against you.
We will safeguard your personal Data and only disclose it where it is lawful to do so, or with your consent.
Types of Personal Data we Process
We only process personal data that is relevant for the legal services we provide to you.
Purpose of Processing on a Lawful Basis for the Process
The purpose is that we have a legitimate interest in obtaining your information as at your request you use our firm to represent you in the services we provide as criminal defence specialists. Specifically, we will use your personal Data in a number of ways including the following.
In processing your application for legal aid and determining whether you are eligible for legal aid or not.
Who the Information May be Shared With
We sometimes need to share your information to ensure proper representation of you. For example, we may be required to pass your information on initially to the Legal Aid Agency, the Law Society, barrister’s chambers, accountants etc all of which we will ensure those organisations have stringent conditions of compliance in the same way as Ennon & Co Solicitors.
Your personal information will not be retained for any longer than is necessary for our firm’s lawful purpose to represent you. This is so as to ensure your personal information does not become inaccurate, out of date or irrelevant.
We are obliged to hold your personal information for a period of 7 years under Law Society Guidelines.
Whilst we retain your personal Data, we will ensure it is kept secure and protect it form loss, misuse unauthorised disclosure or access and once the retention period has been reached our personal Data will be securely deleted and destroyed.
Data Protection Laws provides certain rights to individuals and they include the right ot be informed about the collection and use of your personal information. Likewise, you have a right to request access to your personal information and information about how we process it, you can make such request to a director of the firm at any time.
You have the right to have inaccurate personal information rectified likewise you have the right to your personal information being raised subject to the retention period, you have the right to restrict processing of your personal information and you also have the right to complain to the Information Commissioners Office which enforces Data protection and they can be contacted at ico.org.uk.
Access to personal information
You can find out if we hold your personal Data by making a subject access request to any director of Ennon & Co Solicitors.